Leave
- Employee Educational Program:
- Family and Medical Leave Act
- Vacation Leave Policy (Section 80.0-89)
- Vacation Leave Earned
- Agents, Extension Associates and Specialists
- Bi-weekly Employees/37.5 hours/week
- Bi-weekly Employees/fewer than 37.5 hours/week
- Leave Request
- myUK
- Leave balance statement
- Extension Guide to Emergency Closings
- CAFE Official Travel/Professional Leave Process
FMLA Supervisor Procedural Guidelines
When an employee requests FML leave and/or the supervisor receives information of a possible FMLA-qualifying situation, the supervisor should promptly notify Phillip Neeley at phillip.neeley@uky.edu, (859) 323-4259, of the employee's potential need for FML leave and provide the employee with the FML Notification Memo and FML Application to be submitted by the employee directly to Phillip Neeley for review.
Phillip will review the application and approve or deny the request for FML leave. Phillip will then notify the employee of their approval/denial. If FML is approved, Le Anne Herzog will contact the supervisor with coding/next steps.
All conversations or discussions with the employee about FML must be documented. The supervisor should make a record of any such conversations and forward those notes to Phillip Neeley.
Phillip Neeley will coordinate the employee's return to work following FML leave.
Resources:
Family Medical Leave Application Routing
Human Resources Policy #88.0
Vacation Leave Earned - Agents, Extension Associates and Specialists
22 days per year or 176 hours per year
Month
Days
Days (converted to decimal)
Hours
1
1 5/6
1.833
14.667
2
3 2/3
3.667
29.333
3
5 1/2
5.50
44.000
4
7 1/3
7.333
58.667
5
9 1/6
9.167
73.333
6
11
11.000
88.000
7
12 5/6
12.833
102.667
8
14 2/3
14.667
117.333
9
16 1/2
16.500
132.000
10
18 1/3
18.333
146.667
11
20 1/6
20.167
161.333
12
22
22.000
176.000
Staff employees accumulate TDL (sick leave) at the rate of: one (1.00) day per month or 8 hours per month.
Vacation Leave Time Earned - Bi-weekly Employees/37.5 hours/week
Months
Category I
Category II
Category III
1
5/6 day
(.83 day or 6.25 hrs)
5/4 day
(1.25 days or 9.375 hrs)
5/3 day
(1.66 days or 12.5 hrs)
2
5/3 day
(1.66 days or 12.5 hrs)
2 1/2 days
(2.5 days or 18.75 hrs)
3 1/3 days
(3.33 days or 25 hrs)
3
2 1/2 days
(2.5 days or 18.75 hrs)
3 3/4 days
(3.75 days or 28.12 hrs)
5 days
(5.00 days or 37.5 hrs)
4
3 1/3 days
(3.33 days or 25 hrs)
5 days
(5.00 days or 3.75 hrs)
6 2/3 days
(6.667 days or 50 hrs)
5
4 1/6 days
(4.167 days or 31.25 hrs)
6 1/4 days
(6.25 days or 46.875 hrs)
8 1/3 days
(8.333 days or 62.50 hrs)
6
5 days
(5.00 days or 37.5 hrs)
7 1/2 days
(7.5 days or 56.25 hrs)
10 days
(10 days or 75 hrs)
7
5 5/6 days
(5.833 days or 43.75 hrs)
8 3/4 days
(8.75 days or 65.625 hrs)
11 2/3 days
(11.667 days or 87.5 hrs)
8
6 2/3 days
(6.667 days or 50 hrs)
10 days
(10.00 days or 75 hrs)
13 1/3 days
(13.33 days or 100 hrs)
9
7 1/2 days
(7.5 days or 56.25 hrs)
11 1/4 days
(11.25 days or 84.375 hrs)
15 days
(15.00 days or 112.50 hrs)
10
8 1/3 days
(8.33 days or 62.50 hrs)
12 1/2 days
(12.50 days or 93.75 hrs)
16 2/3 days
(16,667 days or 125 hrs)
11
9 1/6 days
(9.167 days or 68.75 hrs)
13 3/4 days
(13.75 days or 103.125 hrs)
18 1/3 days
(18.33 days or 137.50 hrs)
12
10 days
(10 days or 75. hrs)
15 days
(15.00 days or 112.50 hrs)
20 days
(20.00 days or 150 hrs)
Category I:10 days per year (through third year anniversary)
Category II:15 days per year (after third year anniversary)
Category III:20 days per year (after ninth year anniversary)
Sick (TDL) leave
Full time biweekly employees accumulate one day (7.5 hours) per month
Vacation Leave Time Earned - Bi-weekly Employees/fewer than 37.5 hours/week
Through third year anniversary
Hours worked
Vacation per year (hrs)
Vacation per month (hrs)
TDL (sick) per year (hrs)
TDL (sick) per month (hrs)
19
38
3.125
45.60
3.80
20
40
3.170
48.00
4.00
21.50
43
3.580
51.60
4.30
25
50
4.166
60.00
5.00
30
60
5.000
72.00
6.00
32.50
65
5.416
78.00
6.50
33.75
67.5
5.625
81.00
6.75
34
68
5.667
81.60
6.80
After third year anniversary
Hours worked
Vacation per year (hrs)
Vacation per month (hrs)
TDL (sick) per year (hrs)
TDL (sick) per month (hrs)
19
57
4.750
45.60
3.80
20
60
5.000
48.00
4.00
21.50
64.50
5.375
51.60
4.30
25
75
6.250
60.00
5.00
30
90
7.500
72.00
6.00
32.50
97.50
8.125
78.00
6.50
33.75
101.25
8.4375
81.00
6.75
34
102
8.5000
81.60
6.80
After ninth year anniversary
Hours worked
Vacation per year (hrs)
Vacation per month (hrs)
TDL (sick) per year (hrs)
TDL (sick) per month (hrs)
19
76
6.333
45.60
3.80
20
80
6.667
48.00
4.00
21.50
86
7.166
51.60
4.30
25
100
8.333
60.00
5.00
30
120
10.000
72.00
6.00
32.50
130
10.833
78.00
6.50
33.75
135
11.250
81.00
6.75
34
136
11.333
81.60
6.80