KERS Initial Reporting System
KERS Link to Reporting System
Agent Meetings and Activities Form-Instructions
Monthly KERS Reporting Guidelines for Agents and County Support Staff
Extension Annual Calendar/Reporting Deadlines 2017-18


Agent Meetings and Activities Report - Instructions 

This report should be used for:

  • Agent conducted, extension sponsored meetings and activities.
  • Non-extension sponsored meetings in which agent attends representing the Cooperative Extension Service.
  • Meetings held by leaders that are extension sponsored (i.e. committee meetings, councils, club meetings).
  • Activities in which agent attends and accompanies leaders. Report only participants from your county. (i.e.: district and state activities, training and field days). If you are a presenter or host county, count all participants.
  • Report actual attendance for activities in which agent has a contributing role.
  • Report only actual contact when involved in displays, field days, fairs, etc. except when agent was organizer of activity, then report actual attendance.
  • Similar type meetings may be summarized if held on the same day/week/month. (i.e., 4-H club meetings, 4-H camp, day and night leader training meetings). Put the number of meetings under the column heading day or night.
  • If more than one agent is involved in an activity, both will want to report it and record attendance.

Agent Meetings and Activities Report (KERS login)

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Monthly KERS Reporting Guidelines for Agents and County Support Staff

Following is a summary of the reports that Kentucky Cooperative Extension Service agents and county support staff complete on a monthly basis.

The items that have an asterisk are to be turned into the District Director's Office on a monthly basis.

Agents

  • Travel Request and Leave Records Report (submitted via my UK portal); separate line for travel request & leave
  • Meetings and Activities Summary (via KERS)
  • Expenses Summary with signature, approved travel request, and receipts attached* (via KERS)
  • Statisticals (via KERS)
  • Success Stories (via KERS)
  • SNAP-Ed Reporting (via KERS)

Non-exempt (hourly) Employees

  • Time Entry System for leave requests & recording working time (bi-weekly)
  • Monthly /daily reports required as per area of work
  • Travel requests are only submitted through myUK portal for District Director approval when it is for out-of-state travel or professional development funds
  • Expenses Summary with signature with approved travel request and receipts attached (via KERS)
  • Daily calendar (best method as required by supervisor)
  • Statisticals (via KERS)
  • SNAP-Ed Hours – if applicable (via KERS)

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