1. Employee Educational Program:
    1. Information, Dates & Deadlines, Policy & Forms
  2. Family and Medical Leave Act
    1. Policy
    2. FML Application
    3. FML Memo Notification Template
  3. Vacation Leave Policy (Section 80.0-89)
  4. Vacation Leave Earned
    1. Agents, Extension Associates and Specialists
    2. Bi-weekly Employees/37.5 hours/week
    3. Bi-weekly Employees/fewer than 37.5 hours/week
  5. Leave Request
    1. myUK
      1. Leave balance statement
  6. Extension Guide to Emergency Closings
  7. CAFE Official Travel/Professional Leave Process

FMLA Supervisor Procedural Guidelines  

 
When an employee requests FML leave and/or the supervisor receives information of a possible FMLA-qualifying situation, the supervisor should promptly notify Phillip Neeley at phillip.neeley@uky.edu, (859) 323-4259, of the employee's potential need for FML leave and provide the employee with the FML Notification Memo and FML Application to be submitted by the employee directly to Phillip Neeley for review.

Phillip will review the application and approve or deny the request for FML leave. Phillip will then notify the employee of their approval/denial. If FML is approved, Le Anne Herzog will contact the supervisor with coding/next steps.

All conversations or discussions with the employee about FML must be documented. The supervisor should make a record of any such conversations and forward those notes to Phillip Neeley.

Phillip Neeley will coordinate the employee's return to work following FML leave.

Resources:
Family Medical Leave Application Routing
Human Resources Policy #88.0

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Vacation Leave Earned - Agents, Extension Associates and Specialists

22 days per year or 176 hours per year

Month

Days

Days (converted to decimal)

Hours

1

1 5/6

1.833

14.667

2

3 2/3

3.667

29.333

3

5 1/2

5.50

44.000

4

7 1/3

7.333

58.667

5

9 1/6

9.167

73.333

6

11

11.000

88.000

7

12 5/6

12.833

102.667

8

14 2/3

14.667

117.333

9

16 1/2

16.500

132.000

10

18 1/3

18.333

146.667

11

20 1/6

20.167

161.333

12

22

22.000

176.000

Staff employees accumulate TDL (sick leave) at the rate of: one (1.00) day per month or 8 hours per month.

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Vacation Leave Time Earned - Bi-weekly Employees/37.5 hours/week

Months

Category I

Category II

Category III

1

5/6 day
(.83 day or 6.25 hrs)

5/4 day
(1.25 days or 9.375 hrs)

5/3 day
(1.66 days or 12.5 hrs)

2

5/3 day
(1.66 days or 12.5 hrs)

2 1/2 days
(2.5 days or 18.75 hrs)

3 1/3 days
(3.33 days or 25 hrs)

3

2 1/2 days
(2.5 days or 18.75 hrs)

3 3/4 days
(3.75 days or 28.12 hrs)

5 days
(5.00 days or 37.5 hrs)

4

3 1/3 days
(3.33 days or 25 hrs)

5 days
(5.00 days or 3.75 hrs)

6 2/3 days
(6.667 days or 50 hrs)

5

4 1/6 days
(4.167 days or 31.25 hrs)

6 1/4 days
(6.25 days or 46.875 hrs)

8 1/3 days
(8.333 days or 62.50 hrs)

6

5 days
(5.00 days or 37.5 hrs)

7 1/2 days
(7.5 days or 56.25 hrs)

10 days
(10 days or 75 hrs)

7

5 5/6 days
(5.833 days or 43.75 hrs)

8 3/4 days
(8.75 days or 65.625 hrs)

11 2/3 days
(11.667 days or 87.5 hrs)

8

6 2/3 days
(6.667 days or 50 hrs)

10 days
(10.00 days or 75 hrs)

13 1/3 days
(13.33 days or 100 hrs)

9

7 1/2 days
(7.5 days or 56.25 hrs)

11 1/4 days
(11.25 days or 84.375 hrs)

15 days
(15.00 days or 112.50 hrs)

10

8 1/3 days
(8.33 days or 62.50 hrs)

12 1/2 days
(12.50 days or 93.75 hrs)

16 2/3 days
(16,667 days or 125 hrs)

11

9 1/6 days
(9.167 days or 68.75 hrs)

13 3/4 days
(13.75 days or 103.125 hrs)

18 1/3 days
(18.33 days or 137.50 hrs)

12

10 days
(10 days or 75. hrs)

15 days
(15.00 days or 112.50 hrs)

20 days
(20.00 days or 150 hrs)

Category I:10 days per year (through third year anniversary)
Category II:15 days per year (after third year anniversary)
Category III:20 days per year (after ninth year anniversary)
Sick (TDL) leave
Full time biweekly employees accumulate one day (7.5 hours) per month

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Vacation Leave Time Earned - Bi-weekly Employees/fewer than 37.5 hours/week

Through third year anniversary

Hours worked

Vacation per year (hrs)

Vacation per month (hrs)

TDL (sick) per year (hrs)

TDL (sick) per month (hrs)

19

38

3.125

45.60

3.80

20

40

3.170

48.00

4.00

21.50

43

3.580

51.60

4.30

25

50

4.166

60.00

5.00

30

60

5.000

72.00

6.00

32.50

65

5.416

78.00

6.50

33.75

67.5

5.625

81.00

6.75

34

68

5.667

81.60

6.80

After third year anniversary

Hours worked

Vacation per year (hrs)

Vacation per month (hrs)

TDL (sick) per year (hrs)

TDL (sick) per month (hrs)

19

57

4.750

45.60

3.80

20

60

5.000

48.00

4.00

21.50

64.50

5.375

51.60

4.30

25

75

6.250

60.00

5.00

30

90

7.500

72.00

6.00

32.50

97.50

8.125

78.00

6.50

33.75

101.25

8.4375

81.00

6.75

34

102

8.5000

81.60

6.80

After ninth year anniversary

Hours worked

Vacation per year (hrs)

Vacation per month (hrs)

TDL (sick) per year (hrs)

TDL (sick) per month (hrs)

19

76

6.333

45.60

3.80

20

80

6.667

48.00

4.00

21.50

86

7.166

51.60

4.30

25

100

8.333

60.00

5.00

30

120

10.000

72.00

6.00

32.50

130

10.833

78.00

6.50

33.75

135

11.250

81.00

6.75

34

136

11.333

81.60

6.80

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